Everything about a meeting, in one event
An event is the meeting you offer. It carries its length, place, questions, price and rules, its own booking page, and every tool to share it and follow its bookings.
- No account needed to book
- Zoom, Google Meet, phone or in person
- Approvals, payments and forms
- QR code, embed code and button
- tools on every event
- 7
- types of form question
- 15
- ways to share an event
- 5
- languages on the booking page
- 11
How it works
From idea to first booking in three steps
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1
Create the event
Name it, choose how long it takes and where it happens, add the questions you want answered and decide whether you approve each booking yourself.
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2
Share it your way
Send the link, print a QR code, embed the page in your site or add a button. Each one can count the visits it brings.
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3
Run your bookings
Answer requests, mark who came, keep notes on the people who book and see in your analytics which events work.
The event editor
Everything about a meeting, decided in one place
Eight sections cover the whole meeting, from its name to its price. A live preview beside the form shows the real booking page as you change it, so you see what your visitors will see before anything is saved.
- Basics, scheduling, location, questions, payment, messages, design and access
- A live preview of the booking page, with the real times
- A link made from the name, and checked as you type
- Marks that show which section still needs something
The booking page
A page people book on without a second thought
Visitors choose a day and a time in their own time zone, fill in a short form and are booked. No account, no password and no emails going back and forth.
- Times in the visitor's own time zone, in 12 or 24 hours
- Several lengths to choose from, when you offer them
- Guests can be added to a booking, up to a limit you set
- Available in eleven languages
Designs
A booking page that looks like you
Choose one of ten designs, each with its own layout, then a colour scheme or your own colour. The page follows the light or dark setting of your visitor's device, with a switch on the page. Set it once for your account or differently for a single event.
- Ten designs, from a sidebar layout to a single narrow card
- Colour schemes, or one colour of your own
- Light and dark, with a switch for the visitor
- The same design after booking, on the cancel and reschedule pages, and in link previews
Questions
Ask what you need before you meet
Build a library of questions once and attach the right ones to each event. Fifteen kinds of question cover text, numbers, choices, dates, files, ratings and a signature, so you arrive prepared.
- Fifteen question types, from one line to dropdowns
- A reusable library, attached to as many events as you like
- Answers shown on every booking
- Rules that show, hide or require a question depending on an earlier answer
Payments
Get paid when they book
Charge for an event and the booker pays by card on the booking page, straight into your own Stripe account. The slot is held while they pay, and a refund inside your window is automatic.
- Card payments to your own Stripe account
- Your price, in your currency, shown on the booking page
- The time is held while the booker pays
- Refunds made for you inside the window you set
Getting paid
More ways to get paid than one price
Charge the whole price up front, or take a deposit now and let the rest follow later. Add coupons, extras and tips, give clients packages of sessions, and decide how much comes back when someone cancels.
- A deposit when booking, and a pay link for the balance before the meeting
- A late cancel or no show fee, charged by you to the card used at booking
- Coupons, paid add ons and tips, always priced on the server
- Packages of sessions that clients spend later, and come back on a fair cancel
Approvals
Say yes to each booking yourself
Switch approval on and every booking arrives as a request that holds its time. You approve or decline with a message, and the booker hears from you by email. If nobody answers in time, the request expires and the time is free again.
- A request holds the slot while you decide
- Approve or decline, with an optional message
- A time to answer from 1 hour to 7 days, with reminders
- Answer from the request, an email or your notifications
Your bookings
Every meeting of an event, in one list
The Bookings tab sorts requests, upcoming and past meetings, and canceled ones. Open a row to see the answers and the time zone, reschedule or cancel, resend a confirmation or book for a client yourself.
- Requests, upcoming, past and canceled, each with its count
- Mark a meeting completed or no show, and take it back
- Private notes on a meeting and on the person, with tags
- Search, filter by date and export to a spreadsheet
Groups and repeats
Classes, series and a line for full times
Let several people share one time, book a run of dates in one go, and keep a waitlist for the times that fill up. Every seat and every date is checked, so nothing is booked twice.
- Several seats on one time, with a limit per booking
- Seats left shown on the time button
- A series of dates booked at once, each date checked
- A waitlist that holds a freed time for the next person
Classes, rooms and bundles
More than one person, one meeting
Run a course or a drop in class that people enrol in, give a booking the room or equipment it needs so nothing is booked twice, or sell several of your events as one bundle. Add a short question step before the calendar and the form can adapt to each answer.
- Courses and drop in classes with fixed dates, seats left and one credit per session where credits are used
- Rooms and equipment that a booking needs and that can never be double booked
- A bundle of two to five events booked back to back from one start, with one form and one payment
- Each part of a bundle keeps its own cancel and refund rules
Sharing
Put it wherever people already are
Every event has its own tools to share it. Copy the link, print a QR code, embed the page in your website or add a styled button. Switch on counting and you see which one brings bookings.
- A link that is yours, with a public profile for all your events
- A QR code to download as PNG or SVG
- An embed code you can size by dragging the preview
- A button with your text, colour, shape and size
Single use links
A private link for one person
Make a link for one person, with their name and email filled in. It works once and can run out. A list shows who opened it, who booked and who has not yet, so nothing is lost.
- Name and email filled in, nothing personal in the address
- Not opened, opened, booked or ended, at a glance
- Search the list and export it to a spreadsheet
- Hidden events that only people with the link can book
After booking
Visitors manage their booking without writing to you
The confirmation page shows every detail and lets the visitor add the meeting to their calendar, move it, cancel it or book again. A link can open straight on a chosen time, and every time is shown in the visitor's own time zone.
- Add to Google, Outlook or Apple calendar
- Reschedule or cancel within your rules, with a reason and the refund shown
- A link that opens on a chosen time, if it is still free
- Times in the visitor's own time zone
Cancel and reschedule
Rules for when plans change
Decide how late a booker may cancel or reschedule, and how far ahead a paid booking is refunded automatically. The booker sees the rule on the form and on their booking page. You are never held to it yourself.
- A cancel deadline and a reschedule deadline per event
- A refund window for paid bookings
- A waiting request can always be withdrawn
- You can cancel or move any booking at any time
Automation
What happens after someone books
Reminders, follow ups, calendar entries and Google Meet links happen without you. A log shows every message that was sent, and your own tools can listen in through workflows, webhooks and the public API.
- Up to three reminders and three follow ups per event, with a delivery log of every email sent
- Workflows and signed webhooks with retries and a log, plus the public API with API keys
- Zoom or Google Meet can be the place of the meeting
- Booking pages with their own title, description and share picture for search engines
Analytics
See which events are worth your time
Each event has its own figures. How many were booked, completed and canceled, how far ahead people book, who comes back and which of your links and codes brought the visit.
- Bookings, completions, cancellations and no shows
- Median notice and who books you most often
- Visits by source, with your QR code and button as campaigns
- Any range from the last day to the last year
Every booking has a story
From request to finished meeting
A booking moves through clear steps, and you decide the ones that need you. Nothing changes without a reason, and the person who booked is told at each step.
- Requests wait for your answer and hold their time
- Confirmed bookings are written to your connected calendar
- After the meeting you mark it completed or no show
- Canceled, declined and expired bookings give the time back
Part of Timelydo
One place for the whole booking
Events work together with the rest of Timelydo, so you set things up once and everything follows.
Your real availability
Every event reads your availability calendars, so people only see time you really have.
Get paid by card
Paid events and invoices use one Stripe connection and one Payments page.
Know what works
Analytics follow each event from the first visit to the finished meeting.
Everything included
All of it, for free
No tiers and no add ons. Here is everything an event gives you.
Create
- Eight editor sections
- A live preview of the booking page
- Several lengths per event
- Zoom, Google Meet, phone or in person
- Break, notice and booking window
- Limits a day and a week
- Duplicate an event in a click
- Rooms, equipment and bundles
Book
- A page without accounts
- Times in the visitor's time zone
- Eleven languages
- Fifteen question types
- Guests on a booking
- Card payments with Stripe
- Approval before confirming
- Ten designs, light and dark
- Deposits, coupons and tips
Manage
- Requests, upcoming, past and canceled
- Completed and no show
- Notes and tags on people
- Resend a confirmation
- Book for a client
- Cancel and reschedule rules
- Export to a spreadsheet
- Reminders, workflows and a delivery log
Share and grow
- A link and a public profile
- QR code as PNG or SVG
- Embed code with a resizable preview
- A link button
- Single use links with status
- Hidden and private events
- Analytics with campaigns
- Links that open on a chosen time
Common questions
Do the people booking me need an account?
No. Anyone with the link picks a time, fills in the form and is booked. They never create an account or set a password.
Can I offer more than one kind of meeting?
Yes. Create an event for each one. Each has its own length, place, questions, price, availability calendar and rules, and you can offer several lengths on a single event.
Where can the meeting take place?
On Zoom, on Google Meet, by phone or in person. The booker sees the place on the booking page and in their confirmation.
Can I approve each booking myself?
Yes. Switch on approval and bookings arrive as requests that hold their time. You approve or decline, the booker is told by email, and a request nobody answers in time expires. Events that charge a price cannot ask for approval.
Can I charge for a meeting?
Yes. Connect Stripe, set a price and the booker pays by card on the booking page. The money goes to your own Stripe account, and a booking inside the refund window you set is refunded automatically when it is canceled.
What can I ask before the meeting?
Anything you need. There are fifteen question types, from one line of text to dropdowns, and you keep them in a library you reuse across events.
How can I share an event?
With its link, a QR code, an embed code for your website, a link button or a single use link for one person. A hidden event is not listed on your profile, but anyone with its link can still book it.
Who can cancel or reschedule, and until when?
The booker can, until the deadlines you set for the event. You can cancel or move any booking at any time, and a request that is still waiting can always be withdrawn.
Can I book on behalf of a client?
Yes. New booking opens the same booking page your clients see inside Timelydo. Pick a time, enter their details and the booking is confirmed at once, even when the event asks for approval. Events that charge a price cannot be booked this way.
How do I see how an event is doing?
Every event has an Analytics tab with its bookings, cancellations, how far ahead people book and where visits come from, including your QR code and button.
Can I run a class or a course?
Yes. Give an event several seats on one time for a group class, or set up a course with fixed dates that people enrol in or drop in to one session at a time. Seats left show on the time button, and a full time can offer a waitlist, except on paid events and events with approval.
Can I take a deposit and charge the rest later?
Yes, on a paid event. The visitor pays the deposit when booking and gets a pay link for the balance before the meeting. You can also set a late cancel or no show fee, coupons, add ons and tips.
Can I change how my booking page looks?
Yes. Choose one of ten designs and a colour scheme or your own colour, for your account or for a single event. The page after booking, the cancel page and the reschedule page use the same design, and visitors can switch between light and dark.
Can I send someone straight to a time?
Yes. Once a time is picked and the visitor goes on to the details, the address of the page includes that time. Copy it and send it, and the visitor lands on the details for that time if it is still free.
Start taking bookings today
Set up your event types, share one link, and let Timelydo handle the scheduling.
Free for individuals. No card required.